ALMqualHOSTinfo

ARK-LA-MISS DIVISION QUALIFIER HOST INFO

Ark-La-Miss Division

Qualifier Tournament Bid Package

Requirements for hosting the Junior Olympic or Summer National qualifier events are the following:

- Club must be a USFA member club carrying at least $1 million in liability insurance.

- Club must be in good standing with the Ark-La-Miss Division in payment of head taxes or other fees due to the division.

- Comply with the Bout Committee check list

Clubs submitting bids must be willing to make arrangements to secure a venue with enough space for three electrical strips. They will also be expected to provide breakfast and lunch for tournament staff (i.e. bout committee members and referees) Hosting clubs must give adequate notice to division officers if there is a need for loaned equipment. All referees to be used at qualifier events will be secured by the division officers. Pre-registration will be handled through the division on the division web page or www.askfred.net

Ark-La-Miss Division

Qualifier Tournament Bid Form

USFA Club: ________________________________________________

Club Contact: ______________________________________________

Address: __________________________________________________

City: _______________________ State: ________ Zip: ____________

Phone: (_____) _______-____________

Fax: (_____) _______-____________

Email: ____________________________

Cross out the qualifier that does not apply:

Events to be held for JO Qualifier:

- U20 Men’s and Women’s Foil, Epee and Saber

- U17 Men’s and Women’s Foil, Epee and Saber

- U19 Team Men’s and Women’s Foil, Epee and Saber

Events to be held for SN Qualifier:

- Y14 Men’s and Women’s Foil, Epee and Saber

- U16 Men’s and Women’s Foil, Epee and Saber

- Senior/Div 1 Team Men’s and Women’s Foil, Epee and Saber

- Div 2/3 Men’s and Women’s Foil, Epee and Saber

Venue Information:

- Type of venue: _______________________________________

- Approximate number of square feet: ______________________

- Type of flooring: ______________________________________

- Climate controlled? Yes No

- Opening time for venue : ___________________

- Closing time for venue: _____________________

Please return bids to:

chair@almdiv.org

Ark-La-Miss Division

447 N. Market St.

Shreveport, LA 71107

Fax to:

(318) 686-9975

Division Tournament Entry Fees

The entry fees should be fixed to cover expenses incurred at the qualifier events for awards and to cover the cost of bringing in qualified referees to officiate at these events.

Late Fees: In order to better prepare for these events, the division officers need to have a good estimate of tournament participation. The establishment of a late fee structure to encourage pre-registration, which costs nothing, and discourage late registration or registration at the tournament. The system would be that timely registration be cut off at 2 calendar weeks before the first day of the event. Entries received between this time and the day before the event would be assessed a late penalty of 1.5 times the entry fee. Entries at the door (including the day before the tournament) will be assessed a late penalty of double the entry fees.

Revenue Disbursement for Division

There are several scenarios that can happen for a divisional event:

o The hosting club provides the venue, but no logistical support for the event

o The hosting club provides the venue and limited logistical support for the event

o The hosting club provides the venue and full logistical support for the event

Definitions

o Full Logistical Support: the host club provides the venue, sets up and tears down the strips, provides armory service for the tournament with QUALIFIED personnel, provides volunteers for timekeeping and scorekeeping and provides meals for all tournament staff; Essentially they do everything but running the actual events which will be done by the division officers present.

o Limited Logistical Support: the host club performs some of the above functions, but some of these responsibilities are left up to the division officers to perform.

Disbursement Schedule:

The assumption will be made that the running of the event is 50% of the work and the logistical support outlined above is 50% of the work in making the event happen. A club that provides full logistical support will therefore get 50% of the profits from the event. A club providing some of the functions will get an appropriate percentage of the profits, with providing the venue being considered 5% of the work.

Revenue Disbursement Worksheet

Ark-La-Miss Divisional Tournament

Event: ______________________________________

Date: _______________________________________

Hosted by: ___________________________________

Location: ____________________________________

Logistical Support Provided by the Hosting Club:

________ Venue provided (5%)

________ Strips were set up before the start of the competition (15%)

________ Armory staff was present throughout the entire competition (10%)

________ Timekeepers/Scorekeepers provided to assist referees (5%)

________ Meals provided for tournament staff (15%)

TOTAL % OF HOST CLUB’S OBLIGATIONS: ________%

TOTAL FEES COLLECTED AT EVENT	$
TOTAL EXPENSES FOR EVENT(SEE REPORT)	$
TOTAL PROFITS FOR EVENT(SEE REPORT)	$
PERCENT TO DIVISION: _______%	$
PERCENT TO HOST CLUB: ______%	$

PREPARED BY: ___________________________________________

TITLE:___________________________________________________

Expense Report