April 7, 2001 Meeting Minutes

Division Meeting

April 7, 2001

Ark-La-Miss Division Meeting - April 7, 2001

On April 7, 2001, at 9 p.m., Division Chair, Scott Harkey called the meeting to order. Sixteen people were present including eight members over 18 years old representing 3 clubs in the division.

Division secretary, Sharron Settlemire, read the minutes from last meeting. Chair entertained motion from Lydia Rich to accept, seconded by Doc Matthews. Minutes were approved unanimously.

Division treasurer, Lydia Rich, read the treasurer's report. Motion to accept was made by Doc Matthews, seconded by Josh Roberts. The report was approved unanimously.

Old business was discussed.

Mississippi Gulf Coast club, still looking into moving to Louisiana division, however the paperwork has not been processed.
Little Rock may be unable to host next year's division as scheduled due to lack of coach and staff. Other viable clubs need to be contacted for future, but if it skips Little Rock, the understanding is it will come back to Caddo Magnet for 2002. Mississippi Academy of Arms is another potential site for 2003.

New Business

Division chair, Scott Harkey, set out goals for the coming year.

Revise bylaws for Ark-La-Miss to include division tax of either 10% of profit for event or a head tax of $1 (one dollar) per person per tournament. The current bylaws to not require any such tax.
Make a draft of the amended bylaws, send them to the clubs in the division for review and recommendations and hold a special board meeting around January.
Have two referee clinics a year (one is scheduled in Jackson already)
Grow the division by 10% by promoting the sport in various ways
Put the division in position to help clubs purchase scoring kits @ $900 each. In return, the club would be obligated to bring the equipment to division tournaments.
Sponsor a joint coaches clinic from all clubs in a central location
Put 20 fencers at nationals next year

Election of new officers was conducted

Sharron Settlemire nominated Scott Harkey (Caddo Magnet Fencing) for continued chairman, it was agreed by acclamation.

Scott Harkey nominated Chris Westfall (Little Rock) for Vice-chair, accepted by acclamation.

Sharron Settlemire nominated Terry Harkey (Caddo Magnet Fencing) and Doc Matthews nominated David Williams (Mississippi Academy of Arms) for secretary. Terry Harkey was elected 6-1.

Terry Harkey nominated Lydia Rich (Caddo Magnet Fencing) to remain as treasurer, which was agreed in acclamation.

Doc Matthews (Ole Miss Fencing/Oxford Parks Commission) will represent his clubs as executive committee chairman along with David Williams, and one from each club in the division.

Scott Harkey nominated Doc Matthews as USFA Liaison for this year, accepted by acclamation.

Doc Matthews moved the meeting adjourn. Heartily seconded by everyone and acclaimed by leaving.

Executive Officers for
the 2001-2002 year
Chair: Scott Harkey
Vice Chair: Christopher Westfall
Secretary: Terry Harkey
Treasurer: Lydia Rich.
USFA Liason: John Matthews

Executive Committee
Will include one member from each club in the Division. They members are to be selected or appointed by each respective club. This is an advisory committee with non-voting privileges.

Submitted by:
Terry Harkey, April 7, 2001 Back

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