If you believe there is an error in the following summary of the division meeting, please contact the secretary immediately.
Ark-La-Miss Division Meeting
April 23, 2005 6:20 pm
I. Call to Order (6:20 p.m.)
Attendance: Voting Members:
Caddo Magnet Alumni Fencers and Friends – Lydia Rich, Sharron Settlemire, Clint Bowers, Scott Harkey, Evelyn Scarborough, Terry Harkey
Caddo Magnet Fencing Club – Josh Roberts,
Fairfield Avenue School of Fencing – Terry Gamble
University of Mississippi Fencing Club – Kevin Bartley, John Matthews, Ryan Matthews, Brooks Boylin, Alan Kuhnle
Unattached – Sam Hunt
Proxies brought by:
Clint Bowers (3)
Scott Harkey (17)
Terry Harkey (2)
John Matthews (5)
Lydia Rich (4)
Josh Roberts
Evelyn Scarborough (5)
Sharron Settlemire (8)
II. Old Business
A. Reading of the minutes
Since the minutes have been available for reading online for months, it was suggested they be accepted without reading.
MOTION: Approve minutes of Annual Meeting 4/04
Seconded. Unanimous
B. Reading of the Treasurer’s Report
Treasurer’s report was read by Lydia Rich.
MOTION: Approve treasury report for 2004-2005 season to present.
Seconded. Unanimous
C. Report from the Divisional Circuit Chair
Josh Roberts reported that since the Gathering did not meet ALMDCC standards it was removed from the Circuit and no other tournaments were entered as Circuit events. He mentioned we should discuss possible elimination of this idea. Other members present were not quite ready to give up on the idea yet. Tabled discussion of this until New Business.
D. Report on status of 2004 Gathering
The chair asked if anyone was unaware of the summary and response that was given which is posted on the division website. John Matthews stated he felt the statements in the paper were defamatory to his fencers and his club and made it look like they’ve never been able to host an event correctly. After many minutes of side discussions regarding specific issues, the secretary asked that he prepare a written response which outlines the specific statements he finds offensive. Upon receipt of this document, the officers will decide if any rewording would be appropriate.
II. New Business
A. Elimination of the ALM Division Circuit and Divisional Point Standings
1. Most members present felt that if the time for this circuit was changed to summer or maybe some other idea, it would possibly work. It was discussed that Jackson was such a good potential for middle ground and the new officer in charge of this should be allowed to pursue that idea.
2. Idea for potential financial assistance for Jackson area expansion was discussed.
MOTION: Allow incoming officer in charge to develop this further.
Seconded. Unanimous
3. Division Equipment is available for use at these tournaments, Scott Harkey reported that the division possesses 3 Full Arm 01 scoring machines with updated timing chips, (includes cases and power supplies), 6 Favero reels with cases, 1 broken Uhlman Reel (one was lost at CCO and never replaced), 8 floor cords, 1 Allstar scoring machine (which can’t accommodate the new timing rendering it a practice epee box) and one copper strip in very bad condition.
4. Fee doubling/tripling was discussed. Secretary noted that the actual fee is the middle one. For example, this season, the regular fee was $40 for registration and first event, additional events were $20. The “Early Bird” discount for registration and first event was 50% off, on other words, this year 100% of those attending received the Early Bird fee of $20 for registration and first event – additional events were $10. The fee structure is set up to reduce walk-ups to a manageable number. Pre-pay seems to be the way to avoid no-shows.
MOTION: Allow new officers to appoint committee to discuss pre-pay /pre-reg.
Seconded. Unanimous
B. Proposed Bylaw Amendment:
“To amend Article IV of the Ark-La-Miss Bylaws to add to the duties of the Chair to appoint a designee, named ALM Division Bout Committee Representative, who shall be present or his representative – to serve on the Bout Committee at all sanctioned division events. The duties of this designee are to ascertain that all USFA rules are followed and report violations to the Chair.
Discussion: The bylaw is meant to assist tournament organizers. The intention is that ALM BC rep would not just make a list of offenses, but would work closely with the local organizing committee (LOC) to prevent offenses from happening or continuing and endangering sanctioning.
MOTION: To so amend Article IV of the ALM Bylaws.
Seconded. Unanimous
MOTION: Keep Operation Manual from this point forward of all policies enacted by the Executive Committee and to place these policies for public view on the division web
Seconded. Unanimous
C. New Business
New business discussed as we went along.
D. Election of officers
1. Chair entertained nominations for chair
a. Kevin Bartley
b. Scott Harkey
MOTION: Nominations close. Seconded. Unanimous
Scott Harkey was elected chair with 38 votes, Kevin Bartley received 8
2. Chair entertained nominations for 1st vice chair
a. Kevin Bartley
b. Clinton Bowers
MOTION: Nominations close. Seconded. Unanimous
Clinton Bowers was elected 1st Vice Chair with 27 votes, Kevin Bartley received 13
3. Chair entertained nominations for 2nd vice chair
a. Kevin Bartley
MOTION: Accept Kevin Bartley as 2nd vice chair by acclamation.
Seconded. Unanimous.
4. Chair entertained nominations for secretary.
MOTION: Accept Terry Harkey as secretary by acclamation.
Seconded. Unanimous.
5. Chair entertained nominations for treasurer.
MOTION: Accept Lydia Rich as treasurer by acclamation.
Seconded. Unanimous.
MOTION: To extend permission to incoming chair to appoint USFA congressional representatives.
Seconded. Unanimous
MOTION: Adjourn
Seconded. Unanimous.
Meeting was adjourned at 7:35 p.m.
Respectfully submitted,
Terry Harkey
Ark-La-Miss Division Secretary